TEMPLATE · Property and facilities
Room or facility booking request
Request a room or facility: date and times, the purpose, the number of people, the layout and equipment, and agreement to the house rules.
Use this form to ask to book a space. The booking is confirmed only when we approve it.
About you
- Full nametext
- Emailemail
- Phonephone, optionalOptional. Used only to reach you about this form.
The booking
- Organization or grouptext, optional
- Room or facilitytext
- Datetext
- Start timetext
- End timetext
- RepeatchoiceJust once · Every week · Every two weeks · Every month
- Purposetext
- Number of peopletext
- Layoutchoice, optionalRows · Boardroom · Classroom · Small groups · Open floor · No preference
- Equipmentchoose any, optionalScreen or projector · Microphone · Whiteboard · Tables and chairs · Kitchen · None
- I will follow the house rules, leave the space as I found it, and pay for any damage my group causes.tick box
Signature
- Requester signaturesignature
- Requester date signeddate signed
For facilities use
- Decisionchoice · FacilitiesApproved · Approved with changes · Not available
- Notetext, optional · FacilitiesOptional. Shown on the signed copy.
- Facilities signaturesignature · Facilities
- Facilities date signeddate signed · Facilities
What people see
The template, the way the person you send it to fills it in.
In this template
What is on the page.
- About you: 3 fields
- The booking: 11 fields
- Signature: 2 fields
- For facilities use: 4 fields
It is your own copy in your workspace. Change any of it before you send.
Send it from code
Send the room or facility booking request template from your own code.
Make your own copy once, then send it to the person you name. A test key sends only to you.
npx docustay templates customize facility-booking-request --name "Room or facility booking request"
# prints the new template's id; then send it as a test:
npx docustay send --test $DOCUSTAY_TEMPLATE_ID --party 'signer=Name <email>'curl -X POST "$DOCUSTAY_URL/api/v1/documents/send" \
-H "Authorization: Bearer $DOCUSTAY_API_KEY" \
-H "Idempotency-Key: $(uuidgen)" \
-H "Content-Type: application/json" \
-d '{"templateId":"$DOCUSTAY_TEMPLATE_ID","parties":[{"seat":"signer","name":"Name","email":"name@example.com"}]}'What you keep
A sealed copy and its record.
Each person who signs gets the sealed PDF with a certificate of completion, and so do you. Search them in your workspace and read each one by its own record.
Questions
Quick answers.
Who fills it in?
The person you send it to. They are the requester in this template: they type their own name and email, fill in each box and sign. Then the facilities you choose on your team adds a decision and counter-signs.
Can I send it to many people at once?
Yes. Send to a list sends your own copy to each person on it, and each person signs their own copy.
Can I change the questions?
Yes. In your workspace it is your own copy: add, remove or reword any field, then send it. The original is never changed.
Can people attach files?
16 fields make up the room or facility booking request template. Where it has a file box, people may attach a PDF or a picture, and it is stored exactly as they upload it and never converted.
Is this legal advice?
No. The room or facility booking request template is a starting point in plain words. Change what does not fit before you send it.
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