TEMPLATE · Property and facilities
Move-in and move-out condition checklist
Room-by-room condition at move-in or move-out, meter readings, keys handed over and photos, signed by the occupant and the property manager.
Go through each room and record its condition. Be specific and add photos. Both of you sign, and each keeps a copy.
About you
- Full nametext
- Emailemail
- Phonephone, optionalOptional. Used only to reach you about this form.
The property
- Property addresstext
- Checklist forchoiceMoving in · Moving out
- Inspection datetext
Condition by room
- Entrance and hallways: conditionchoiceGood · Fair · Poor · Not applicable
- Entrance and hallways: notestext, optional
- Living areas: conditionchoiceGood · Fair · Poor · Not applicable
- Living areas: notestext, optional
- Kitchen: conditionchoiceGood · Fair · Poor · Not applicable
- Kitchen: notestext, optional
- Bathrooms: conditionchoiceGood · Fair · Poor · Not applicable
- Bathrooms: notestext, optional
- Bedrooms: conditionchoiceGood · Fair · Poor · Not applicable
- Bedrooms: notestext, optional
- Outside areas: conditionchoiceGood · Fair · Poor · Not applicable
- Outside areas: notestext, optional
- Photosfile (PDF or picture)Photos of each room, or of anything that is damaged.
- More photosfile (PDF or picture), optionalA PDF or a picture (PNG or JPEG). It is kept exactly as you upload it.
Meters and keys
- Electricity readingtext, optional
- Gas or water readingtext, optional
- Keys handed overtext
- This checklist is a fair record of the property's condition on the date above.tick box
Signature
- Occupant signaturesignature
- Occupant date signeddate signed
For property manager use
- Decisionchoice · Property managerAgreed · Agreed with notes · Disputed
- Notetext, optional · Property managerOptional. Shown on the signed copy.
- Property manager signaturesignature · Property manager
- Property manager date signeddate signed · Property manager
What people see
The template, the way the person you send it to fills it in.
In this template
What is on the page.
- About you: 3 fields
- The property: 3 fields
- Condition by room: 14 fields
- Meters and keys: 4 fields
- Signature: 2 fields
- For property manager use: 4 fields
It is your own copy in your workspace. Change any of it before you send.
Send it from code
Send the move-in and move-out condition checklist template from your own code.
Make your own copy once, then send it to the person you name. A test key sends only to you.
npx docustay templates customize move-in-move-out-checklist --name "Move-in and move-out condition checklist"
# prints the new template's id; then send it as a test:
npx docustay send --test $DOCUSTAY_TEMPLATE_ID --party 'signer=Name <email>'curl -X POST "$DOCUSTAY_URL/api/v1/documents/send" \
-H "Authorization: Bearer $DOCUSTAY_API_KEY" \
-H "Idempotency-Key: $(uuidgen)" \
-H "Content-Type: application/json" \
-d '{"templateId":"$DOCUSTAY_TEMPLATE_ID","parties":[{"seat":"signer","name":"Name","email":"name@example.com"}]}'What you keep
A sealed copy and its record.
Each person who signs gets the sealed PDF with a certificate of completion, and so do you. Search them in your workspace and read each one by its own record.
Questions
Quick answers.
Who fills it in?
The person you send it to. They are the occupant in this template: they type their own name and email, fill in each box and sign. Then the property manager you choose on your team adds a decision and counter-signs.
Can I send it to many people at once?
Yes. Send to a list sends your own copy to each person on it, and each person signs their own copy.
Can I change the questions?
Yes. In your workspace it is your own copy: add, remove or reword any field, then send it. The original is never changed.
Can people attach files?
26 fields make up the move-in and move-out condition checklist template. Where it has a file box, people may attach a PDF or a picture, and it is stored exactly as they upload it and never converted.
Is this legal advice?
No. The move-in and move-out condition checklist template is a starting point in plain words. Change what does not fit before you send it.
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