TEMPLATE · People and HR
New hire information
A new team member's contact details, preferred name, emergency contact, uniform and equipment needs and first-day questions.
Welcome to the team. Please fill in these details so we can get everything ready for your first day. We do not ask for bank or tax details here; we collect those separately and securely.
About you
- Full nametext
- Emailemail
- Phonephone, optionalOptional. Used only to reach you about this form.
- Street addresstext
- Citytext
- State or regiontext
- ZIP or postal codepostal code
About you at work
- Preferred nametext, optional
- Pronounstext, optionalOptional.
- Start datetext
- Roletext
- Managertext, optional
Emergency contact
- Emergency contact nametext
- Relationshiptext
- Emergency contact phonephone
Getting ready
- Sizechoice, optionalXS · S · M · L · XL · XXL · Not needed
- Equipmentchoose any, optionalLaptop · Phone · Keys or access card · Tools · Safety gear · None
- Dietary needstext, optional
- Anything that would helptext, optional
- Photofile (PDF or picture), optionalA clear head-and-shoulders picture (PNG or JPEG).
- The information I have given is true and complete to the best of my knowledge.tick box
- I understand that what I enter here is stored by the organization that published this form and used only for the purposetick box
Signature
- New team member signaturesignature
- New team member date signeddate signed
What people see
The template, the way the person you send it to fills it in.
In this template
What is on the page.
- About you: 7 fields
- About you at work: 5 fields
- Emergency contact: 3 fields
- Getting ready: 7 fields
- Signature: 2 fields
It is your own copy in your workspace. Change any of it before you send.
Send it from code
Send the new hire information template from your own code.
Make your own copy once, then send it to the person you name. A test key sends only to you.
npx docustay templates customize new-hire-information --name "New hire information"
# prints the new template's id; then send it as a test:
npx docustay send --test $DOCUSTAY_TEMPLATE_ID --party 'signer=Name <email>'curl -X POST "$DOCUSTAY_URL/api/v1/documents/send" \
-H "Authorization: Bearer $DOCUSTAY_API_KEY" \
-H "Idempotency-Key: $(uuidgen)" \
-H "Content-Type: application/json" \
-d '{"templateId":"$DOCUSTAY_TEMPLATE_ID","parties":[{"seat":"signer","name":"Name","email":"name@example.com"}]}'What you keep
A sealed copy and its record.
Each person who signs gets the sealed PDF with a certificate of completion, and so do you. Search them in your workspace and read each one by its own record.
Questions
Quick answers.
Who fills it in?
The person you send it to. They are the new team member in this template: they type their own name and email, fill in each box and sign.
Can I send it to many people at once?
Yes. Send to a list sends your own copy to each person on it, and each person signs their own copy.
Can I change the questions?
Yes. In your workspace it is your own copy: add, remove or reword any field, then send it. The original is never changed.
Can people attach files?
24 fields make up the new hire information template. Where it has a file box, people may attach a PDF or a picture, and it is stored exactly as they upload it and never converted.
Is this legal advice?
No. The new hire information template is a starting point in plain words. Change what does not fit before you send it.
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