FORM TEMPLATE · Property and facilities
Room or facility booking request
Request a room or facility: date and times, the purpose, the number of people, the layout and equipment, and agreement to the house rules.
Use this form to ask to book a space. The booking is confirmed only when we approve it.
About you
- Full nametext
- Emailemail
- Phonephone, optionalOptional. Used only to reach you about this form.
The booking
- Organisation or grouptext, optional
- Room or facilitytext
- Datetext
- Start timetext
- End timetext
- RepeatchoiceJust once · Every week · Every two weeks · Every month
- Purposetext
- Number of peopletext
- Layoutchoice, optionalRows · Boardroom · Classroom · Small groups · Open floor · No preference
- Equipmentchoose any, optionalScreen or projector · Microphone · Whiteboard · Tables and chairs · Kitchen · None
- I will follow the house rules, leave the space as I found it, and pay for any damage my group causes.tick box
Signature
- Requester signaturesignature
- Requester date signeddate signed
For facilities use
- Decisionchoice · FacilitiesApproved · Approved with changes · Not available
- Notetext, optional · FacilitiesOptional. Shown on the signed copy.
- Facilities signaturesignature · Facilities
- Facilities date signeddate signed · Facilities
What people see
The form, the way the person with the link fills it in.
Room or facility booking request
Use this form to ask to book a space. The booking is confirmed only when we approve it.
About you
The booking
Signature
For facilities use
16 fields for the person filling it in, plus 4 for the team member.
What people agree to
The wording beside each box.
- I will follow the house rules, leave the space as I found it, and pay for any damage my group causes.
When you publish
It starts with these settings.
- People confirm their email before they sign.
- Someone on your team counter-signs each response.
- No limit on responses.
- After signing, people can start another response.
- You get an email for every signed response.
- The person gets an email with their signed copy.
Change any of them on the Publish step before the link goes live.
Questions
Quick answers.
Who fills it in?
Anyone with the link. They are the requester in this form, type their own name and email, fill in each box and sign. Then the facilities you choose on your team adds a decision and counter-signs.
Can I change the questions?
Yes. In your workspace it is your own copy: add, remove or reword any field, then publish it. The original is never changed.
Can people attach files?
Where the form has a file box, people may attach a PDF or a picture. It is stored exactly as they upload it and never converted.
Is this legal advice?
No. It is a starting point in plain words. Change what does not fit before you publish it.
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