FORM TEMPLATE · Property and facilities
Move-in and move-out condition checklist
Room-by-room condition at move-in or move-out, meter readings, keys handed over and photos, signed by the occupant and the property manager.
Go through each room and record its condition. Be specific and add photos. Both of you sign, and each keeps a copy.
About you
- Full nametext
- Emailemail
- Phonephone, optionalOptional. Used only to reach you about this form.
The property
- Property addresstext
- Checklist forchoiceMoving in · Moving out
- Inspection datetext
Condition by room
- Entrance and hallways: conditionchoiceGood · Fair · Poor · Not applicable
- Entrance and hallways: notestext, optional
- Living areas: conditionchoiceGood · Fair · Poor · Not applicable
- Living areas: notestext, optional
- Kitchen: conditionchoiceGood · Fair · Poor · Not applicable
- Kitchen: notestext, optional
- Bathrooms: conditionchoiceGood · Fair · Poor · Not applicable
- Bathrooms: notestext, optional
- Bedrooms: conditionchoiceGood · Fair · Poor · Not applicable
- Bedrooms: notestext, optional
- Outside areas: conditionchoiceGood · Fair · Poor · Not applicable
- Outside areas: notestext, optional
- Photosfile (PDF or picture)Photos of each room, or of anything that is damaged.
- More photosfile (PDF or picture), optionalA PDF or a picture (PNG or JPEG). It is kept exactly as you upload it.
Meters and keys
- Electricity readingtext, optional
- Gas or water readingtext, optional
- Keys handed overtext
- This checklist is a fair record of the property's condition on the date above.tick box
Signature
- Occupant signaturesignature
- Occupant date signeddate signed
For property manager use
- Decisionchoice · Property managerAgreed · Agreed with notes · Disputed
- Notetext, optional · Property managerOptional. Shown on the signed copy.
- Property manager signaturesignature · Property manager
- Property manager date signeddate signed · Property manager
What people see
The form, the way the person with the link fills it in.
Move-in and move-out condition checklist
Go through each room and record its condition. Be specific and add photos. Both of you sign, and each keeps a copy.
About you
The property
Condition by room
Meters and keys
Signature
For property manager use
26 fields for the person filling it in, plus 4 for the team member.
What people agree to
The wording beside each box.
- This checklist is a fair record of the property's condition on the date above.
When you publish
It starts with these settings.
- People confirm their email before they sign.
- Someone on your team counter-signs each response.
- No limit on responses.
- One response per visit.
- You get an email for every signed response.
- The person gets an email with their signed copy.
Change any of them on the Publish step before the link goes live.
Questions
Quick answers.
Who fills it in?
Anyone with the link. They are the occupant in this form, type their own name and email, fill in each box and sign. Then the property manager you choose on your team adds a decision and counter-signs.
Can I change the questions?
Yes. In your workspace it is your own copy: add, remove or reword any field, then publish it. The original is never changed.
Can people attach files?
Where the form has a file box, people may attach a PDF or a picture. It is stored exactly as they upload it and never converted.
Is this legal advice?
No. It is a starting point in plain words. Change what does not fit before you publish it.
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