FORM TEMPLATE · Operations
Vehicle inspection checklist
A pre- or post-use check of a vehicle: mileage, fuel, lights, tyres, fluids, damage, with photos and a supervisor's sign-off.
Complete this check before (or after) using the vehicle. Report anything that is not right; do not drive a vehicle that is unsafe.
The vehicle and driver
- Driver's nametext
- Emailemail
- Vehicletext
- Check typechoiceBefore use · After use · Weekly check
- Odometer readingtext
- Fuel or chargechoiceFull · Three quarters · Half · Quarter · Low
The check
- LightschoiceOK · Needs attention
- TyreschoiceOK · Needs attention
- BrakeschoiceOK · Needs attention
- Mirrors and windowschoiceOK · Needs attention
- Fluids and warning lightschoiceOK · Needs attention
- Seat beltschoiceOK · Needs attention
- Safety kitchoiceYes · Something missing
- Damage or problemstext, optionalWhere and what. Leave empty if there is none.
- Photosfile (PDF or picture), optionalA PDF or a picture (PNG or JPEG). It is kept exactly as you upload it.
- To the best of my knowledge the answers above are correct, and I have reported every problem I found.tick box
Signature
- Driver signaturesignature
- Driver date signeddate signed
For supervisor use
- Decisionchoice · SupervisorFit to drive · Fit to drive after repair · Not fit to drive
- Notetext, optional · SupervisorOptional. Shown on the signed copy.
- Supervisor signaturesignature · Supervisor
- Supervisor date signeddate signed · Supervisor
What people see
The form, the way the person with the link fills it in.
Vehicle inspection checklist
Complete this check before (or after) using the vehicle. Report anything that is not right; do not drive a vehicle that is unsafe.
The vehicle and driver
The check
Signature
For supervisor use
18 fields for the person filling it in, plus 4 for the team member.
What people agree to
The wording beside each box.
- To the best of my knowledge the answers above are correct, and I have reported every problem I found.
When you publish
It starts with these settings.
- People sign without an email check.
- Someone on your team counter-signs each response.
- No limit on responses.
- After signing, people can start another response.
- No email to you per response; they wait in Forms.
- The person gets an email with their signed copy.
Change any of them on the Publish step before the link goes live.
Questions
Quick answers.
Who fills it in?
Anyone with the link. They are the driver in this form, type their own name and email, fill in each box and sign. Then the supervisor you choose on your team adds a decision and counter-signs.
Can I change the questions?
Yes. In your workspace it is your own copy: add, remove or reword any field, then publish it. The original is never changed.
Can people attach files?
Where the form has a file box, people may attach a PDF or a picture. It is stored exactly as they upload it and never converted.
Is this legal advice?
No. It is a starting point in plain words. Change what does not fit before you publish it.
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